Guestsnow is a web and mobile app guest list management.



Country: Ukraine

Guestsnow is a web and mobile app guest list management. This unique app lets you invite and check guests or members in to events and venues with minimum cost, hassle, and waste. Guestsnow is loaded with user-friendly features that helps you to manage your guest list easily, and can handle any level of guest volumes .

Android, IOS
3000+ Hours
Agile Methodology

Key functionalities.

  • Free basic tier for events under 25 guests
  • All our features for one flat fee for any event of any size
  • Easy-to-use interface
  • Time-saving tools
  • New features continuously added
  • Secure server
  • QR code scanner
  • Create event on the go
  • Add guests to a selected guest list before or during the event
  • Collaborative guest list management
  • Live capacity tracking and guest list syncing
  • Offline guest add-ons and check-ins
  • Multiple guest tiers
  • Push notifications when Super VIPs or Artists arrive
  • Push notification when event at capacity

Scope of the project.






UX/UI design


App Development





More about.


Guestsnow is your essential and affordable event management tool par excellence. Manage invitations, RSVPs and check-in for one flat fee, and enjoy invaluable tools like collaborative guest lists, offline check-in and live capacity tracking.

Don’t waste any time — now or on event day. Try Guestsnow for your next events or visit guestsnowapp.com to learn more and create event event.

I Need Similar App


Invitation design

Guestsnow allows you to load a pre-designed invitation (or image) to an invitation template. This is then integrated into an online format, which is easy to use, looks good and is quick to send.
We also really like their White Label service, which means your invitation and RSVP landing page can be customisable (not using a generic domain) – this is a a major difference over other similar products that either don’t offer this or it’s an additional cost. Guestnow include it in their  one flat fee – bonus!

Facebook event integration

Guestsnow is the only check-in app that we know of that can integrate your Facebook events with the RSVP management system. Simply connect your Facebook event via the Guestsnow dashboard and you’ll be able to track RSVPs and check-in guests on arrival at your event.

User permission levels

Another key difference we found was that Guestsnow offer quite a few different permission levels for users. As the Administrator of the account, you can give other users permission to add guests to the event – offering a few extra features compared to other systems.
For example, you can give Tom in Sponsorship permission to invite 20 guests only, stopping him from sneaking in an additional 10. You can also allow people to add guests to the main list without seeing other people’s additions. This is great for situations where you don’t want people ‘borrowing’ each other’s contacts.

Adding guest to the invitation list

Uploading the guests list was pretty easy – CSV document or manual (cut and paste) upload.
Unlike other systems where you load the full list and then add tags for VIP, GA, Sponsor, etc, Guestsnow suggests you filter your list externally in Excel and then load separately into each category (guest categories are existing in the system). This worked well and was easy to manage. We can tell this would also be a great way to keep some guest details private from some users.

Designing the invitation

The invitation template is fairly simple. You can add one main image and text in designated areas. However, changing the colours and layout is not possible without paying for additional changes to be made. Having said that, the design provided is simple and effective and in most cases we would assume it would not need changing.

Sending the invitation

When you’re ready, sending the invitation is as easy as pressing a button.

The invitation lands in your guest’s inbox and they can then click through to the event page to view more details and RSVP. You are able to pre-set if the guest is allowed to bring any additional guests and you can be rest assured that only the person you invited can reply – i.e. they cannot forward the invite onto others.

Another great feature is that rather than the invitation and RSVP landing page being hosting on a Guestsnow generated domain, their White Label service allows you to customise where the invitation is being sent from and customise your email subject. This means if you are planning an event on behalf of Target, the email invitation will look as though it came from someone at Target. The RSVP event landing page will match too.
The White Label service is included in all packages, except the free Basic option.
Once your invitation is sent, you can send follow up emails and event reminders from the system.
You can also now move pending RSVP guests to confirm list – that means if a guests RSVPs directly to you (i.e. not theough the RSVP page) you can go into the system and manually more then to the confirmed attendance list. Seriously, have they thought of everything!?

Checking guests in

On the day/night of your event the system really comes into its own. The Guestsnow app allows you to easily tick off guests when they arrive. This can be done on multiple devices, with or without WiFi.
The addition of the QR code, which is sent to guests via email when they RSVP means you can simply scan guests as they arrive, making it a super-fast and stress-free check-in process. All you need to have to scan is a mobile phone or ipad.
Staff can easily update and add guest details on arrival as well.

Reporting and analytics

Once your invitation has been sent, you will be able to view a stack of stats from your Event Dashboard. Here you will be able to track who has opened the invitation, visited the landing page and of course, who has replied.
Your attendance list will be automatically updated with RSVP’s and plus-ones.
Once guests start physically checking-in at your event, the system will record attendance.
Post event you’ll be able to view and download reports on all aspects of the RSVP and check-in process, including a timestamp for when they arrived.


If you’re planning small gatherings (under 25 guests), or simply want to test the system out before you buy, you can use Guestsnow for FREE with their Basic Plan.
Their one-off event plans start from US$89 per event and if you’re planning multiple events a month (3 or more), then their monthly plans are a good option, starting from US$233 a month.


We liked Guestsnow – it’s simple and easy to use design is immediately appealing. The cost isn’t prohibitive for one-off events or for when managing weekly events.
The added ability to design and send invitations along with tracking RSVPs via the designated event page, makes Guestsnow a great product for your next invite-only event.
Technology stack

Continuous Integration (Github + Circle CI + Docker + AWS)

Swift (iPhone)

Java (Android)

Java (Web)


Don’t waste any time – now or on event day. Try Guestsnow for your next events or visit guestsnowapp.com to learn more and create event event.


Guestsnow  it is a free, location-based mobile application which is available for download on Google Play and the App Store.


Life saver So glad that I found Gjests to manage the guest list at my party a couple weeks ago. We will be using it for every event in the future. Thanks, Jocelyn!

01/19/2016, by Cuttski


Funded and Artkai made real estate investing highly accessible, simple, transparent and affordable, investment platform that makes sense.

25 days

You can use Guestsnow for FREE with their Basic Plan.


Per event


If you’re planning multiple events a month

Send request.

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